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Gavilan College
  • Position Number: 4607100
  • Location: Gilroy, CA
  • Position Type: Tutors and Learning Resources

Instructional Program Specialist

Department: Math Lab

(Position Number: CL0159 and CL0059)

Recruiting for Two Positions

Closing Date: Monday, October 2, 2023

Part-Time 10-month Position (0.5 FTE)

20 hours per week, non-benefitted

Classified Salary Schedule, Track 13

(Currently: $26.35 - $32.68)

About Gavilan:

Located in the heart of California between San Jose and Monterey, Gavilan College's main campus in Gilroy serves a diverse student population in a beautiful, park-like setting. In addition, we have campus centers located in Hollister, San Martin, and South San Jose, which offer students a variety of courses and programs. Our community recently voted to pass Measure X, a bond to renovate the main campus and build a full-service campus in Hollister. Gavilan is proud to meet the needs of our growing community, offering high-quality education in more than 70 transfer-related fields and over 30 industry-relevant career pathways; In 2023, we awarded over 1,200 Associate Degrees/career education certificates.

Gavilan College, a Hispanic Serving Institution with a 60% Latinx student population, is committed to achieving educational equity for all students. We work to provide students with a rich and relevant learning experience that emphasizes student engagement in and out of the classroom, encouraging students of all ethnic and socioeconomic backgrounds to realize their goals and become socially responsible leaders. When you join our team at Gavilan College, you will become part of an innovative and equity-focused community that approaches higher education as a matter of social justice, requiring broad collaboration among faculty, staff, administration, students, and community partners.

Gavilan College fosters justice, equity, diversity, and inclusion through its Principles of Community. As a member of the Gavilan College community, you will join us in valuing the worth and dignity of every person, the pursuit of truth, devotion to excellence, and the principles of democratic citizenship. All Gavilan employees strive to maintain these ideals in an environment of inclusiveness and mutual respect. We live these shared Principles of Community and work collaboratively to serve as a model of an exemplary, student-centered community-serving college.

Ideal Candidate:

Gavilan College is committed to recruiting individuals that embody our Principles of Community by:

  • actively demonstrating a commitment to embracing and celebrating diversity;

  • committing to collaboration, effective communication, and the development of strong working relationships;

  • promoting purposeful inclusion of all groups and the free exchange of ideas in a respectful, trusting and considerate environment; and

  • demonstrating commitment to a college that prioritizes equity in resource allocation.

The ideal candidate for this position is an equity-minded individual who understands the importance of holding ourselves accountable for closing equity gaps and engaging in equitable practices. Gavilan strives to attract candidates who view the elimination of inequities as an individual and collective responsibility and who can reframe inequities as a problem of practice. The ideal candidate understands the mission and purpose of the Math Lab Center and demonstrates a commitment to student-centered practices, effective cross campus collaboration, purposeful service to the community and culturally responsive practices.

The ideal candidate will have the ability to work in a fast-paced environment and adapt to the needs of a diverse student population while providing in-person and online support to students, tutors, faculty, and staff. The ideal candidate will have experience working in a diverse and dynamic academic support role and/or have knowledge and understanding of the linkage between academic support and student success. Desirable skills include bilingual fluency in English and Spanish, strong written and verbal communication, technical use of Microsoft 365, basic webpage management, and social media platforms.

The Position:

Are you interested in creating an exceptional educational environment for students who are part of a dynamic, inclusive community? If you see yourself as a professional who empowers students of diverse backgrounds to reach their potential through innovative, structural change, we invite you to apply for the Instructional Program Specialist position. At Gavilan College, we welcome your commitment to fostering a learning environment where resources are devoted to developing opportunities for students to break barriers and thrive as scholars and community members.

Under general supervision, to coordinate and directly provide a variety of instructional and program

assistance to students; to perform a variety of related office and support activities in support of instructors and/or program areas; and to perform related duties as assigned.

Distinguishing Characteristics:

This paraprofessional classification provides instructional program support in a variety of areas, primarily in learning-assistance related settings, such as learning labs, study labs, tutorial centers, or direct class room support. Incumbents in this classification typically specialize in one or more areas of instructional assistance, including but not limited to math, language, ESL, or special education. Incumbents are expected to exercise thorough knowledge and skills within assigned subject matter or program areas, and adapt the assistance provided to special population groups or learning needs. This classification may assign, direct and supervise the work of students and other non-employees. This class is distinguished from Senior Instructional Program Specialist which has broader responsibility for coordination of support for a learning assistance center, and may provide lead direction to Instructional Program Specialists.

Essential Duties: The following duties are typical of those performed by employees in this job title; however, employees may perform other related duties, and not all duties listed are necessarily performed by each employee in the job title.

  • Provides individual assistance and/or group assistance/leadership for students in open and/or specialized learning assistance centers and classrooms, including learning labs, study, tutoring and other specialized centers or programs;

  • Explains texts and other course materials, problem solving techniques, principles and rules of subject matter areas;

  • Reviews student work to identify further assistance needed and correct areas of deficiency;

  • Prepares instructional support materials for group and individual use in learning assistance and lab settings, and/or classrooms;

  • Adapts assistance, explanations and materials to special population/program needs;

  • Reviews and maintains current knowledge of class subject matter, reference/learning resources, equipment, computers and software within area of expertise;

  • Works with faculty and/or program staff to coordinate learning assistance with curricula and program requirements;

  • Orients, provides training, and assists students in identification and use of learning assistance equipment and materials such as computers, software, self-tutorial and assigned materials, log-in, and recordkeeping;

  • Turns on, sets up and monitors learning assistance equipment; performs operator maintenance of equipment; identifies equipment and facility problems and secures repairs and maintenance;

  • Maintains lab/center materials and supplies in orderly and working condition; orders and maintains inventory and appropriate levels of supplies and equipment;

  • Assists in marketing learning assistance and special program services to students, and/or recruiting students for special learning-assistance related programs; prepares flyers, announcements, posters and other materials, gives presentations, and makes other contact with students who could potentially benefit; assists students with required forms and paperwork related to special program areas; may coordinate special activities and/or clubs related to program, discipline or support area;

  • Recruits, interviews and selects and trains student workers and other non-employees, and organizes, schedules, assigns, directs and reviews their work;

  • Identifies other program and support resources of benefit to students, assists in referrals, and coordinates appointments;

  • Monitors, documents and reports pertinent issues related to student progress, attendance, interactions and concerns;

  • Operates a variety of standard office equipment such as desktop computers, copiers, scanners, and related;

  • Maintains a variety of logs and records, compiles data, and prepares periodic and special summaries and reports;

  • Performs a variety of support tasks such as in-person and telephone reception, compiling, collating, duplicating and distribution, coordination and scheduling, errands, and related;

  • May provide specialized training, conduct field trips, and provide/operate physical/adaptive assistance related to specific needs of students with learning or physical disabilities, such as mobility training;

  • May assist in orientation and training of new employees;

  • May administer standardized non-interpretive tests.

Minimum Qualifications Education and Experience: Any combination of training and experience equivalent to:


  • Principles, theories, methods, resources and equipment of the specialized instructional/program area, at the community college level.

  • Methods and techniques of instructional and/or program area assistance.

  • Special needs, techniques and/or adaptive equipment for working with specified socio-economic, ethnic/cultural and/or learning and physical disability populations, according to area of assignment.

  • Use and operation of standard office equipment including desktop computers and common applications software, copiers, scanners, fax, telephone, etc.

  • Basic records management, data recording and report preparation methods and procedures.

  • Correct English grammar, spelling and punctuation.

Skills and Abilities:

  • Applying instructional methods and procedures.

  • Reading, understanding and presenting technical and specialized course materials. Operating and training others in the use of specialized equipment, computers, software, materials and procedures within area of assignment.

  • Establishing and maintaining effective working relationships with those contacted in the course of the work, including adapting information, materials and interactions to special population needs including socio-economic, cultural, and/or learning and physical disability issues.

  • Maintaining clear and accurate records, logs, files, databases and other materials; preparing clear and concise reports, correspondence and other written materials.

  • Understanding and following oral and written instructions.

Other Requirements:

Specified positions must possess a valid California driver's license and have a satisfactory driving

record; specified positions must be willing to work shifts; specified positions within this class may

require certification of bilingual skill.

Illustrative Education and Experience:

A typical way to obtain the above knowledge and skill is a combination of education and experience equivalent to:

Possession of an Associate of Arts degree with major coursework related to the area of assignment, and two years of experience either in an instructional support capacity, or other responsible experience demonstrating adequate mastery of the subject matter area, and the ability to explain and assist in instructing of subject matter to others.

Physical Characteristics: The physical abilities involved in the performance of essential duties are:

Vision to read and/or operate computer screens, texts, instructions, lab equipment, and related; speech and hearing for normal communication; manual dexterity to manipulate papers, and operate computer keyboards, standard office equipment, and specialized learning assistance equipment related to the area of assignment. Specified positions may require color vision. This work is performed primarily indoors in classroom and learning assistance center settings.

The physical characteristics described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application Process:

To be considered for this excellent opportunity the following items are required to be received by the CCC Registry no later than 5:00pm on Monday, October 2, 2023 for external applicants through the following CCC Registry website:

  1. CCC Registry online application (all sections are required to be completed, Education, Employment History, Professional References, General Information, and Diversity Statement). Apply at

  2. Cover letter detailing qualifications and experience

  3. Abbreviated Curriculum Vitae or Resume

  4. Diversity Statement (within CCC Registry application)

As an equal opportunity employer, we are required to compile summary data on applicants. We are requesting your assistance in providing the information on the personal and ethnicity section of your CCC Registry profile. The completion of the questionnaire is voluntary. The form will remain in the Human Resources department and will be kept confidential and separate from all hiring documents. It will not be forwarded to those making employment decisions.

If you have questions related to the CCC Registry or technical aspects regarding submitting application materials on the CCC Registry website, please contact the CCC Registry directly at or call (800)245-4157.

Please make sure to contact the CCC Registry at (800)245-4157 AFTER you have applied for this job to verbally confirm that your application materials were submitted correctly and that your application is included in this recruitment.

If you have a verifiable disability and require accommodation to complete the application process, please contact the Human Resources Office at (408) 852-2823.

Please be aware, the District does not reimburse for expenses related to the recruitment process.


Gavilan Joint Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, physical or mental disability and any other status protected by applicable federal and state laws. Applicants who require accommodations to complete the application or interview process, please contact the Human Resources Office at (408) 852-2823 for assistance.

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