Job Details

Under the general supervision and guidance of the Director, the Associate Director provides oversight for student organization registration, orientation, administration, budgeting and funding, training/development, adjudication, travel, events, and activities. This position also coordinates the Student Organization Advisor Program to provide orientation, resources, and recognition to faculty/staff who serve in this role. In addition, the Associate Director provides oversight for Greek Life through fraternity and sorority development and support and provides overall advisement for the Greek Council and all social fraternities and sororities.

As a member of the larger staff in Student Life, the Assistant Director collaborates and cooperates to create leadership and intercultural competence opportunities to support student learning and development in the Jesuit Catholic tradition. The mission of Student Life is to fully support holistic student development within a social justice framework centered in preparing students to be caring, socially responsible citizens in our global and local community.

Job Responsibilities:

Administration
- Support the Director with development of vision and goals for increasing student engagement through campus programs and events, student organizations, and leadership development programs. Assist with day-to-day management of activities and staff.
- Serve as a hearing officer for cases related to student organizations.
- Coordinate the creation/revision of evaluative systems and tools to assess impact and measure achievement of desired learning outcomes based on divisional goals and standards. Maintain departmental program assessment files.

Student Organization Development and Oversight
- Provide oversight for undergraduate and graduate student organization registration, orientation, administration, financial management, training and development, and other services to ensure compliance with University policies.
- Manage the OrgSync online database and/or similar applications as tools for organizational development, communication, and recruitment.
- Supervise one full-time Assistant Director who coordinates student organization services.
- Supervise one graduate intern who assists with graduate student organization services, involvement outreach, and resources.

Associated Students Operating Budget Oversight
- Provide advisory support to the Graduate Student Senate and serve as advisor to the GSS VP of the Treasury and their Finance Committee regarding funding eligibility guidelines, application forms, review processes, and award notifications.
- Provide oversight for the allocation process for financial resources of the Associated Graduate Students of the University of San Francisco (AGSUSF) including an annual budget of approximately $200,000 generated through the graduate Student Activity Fee. Oversee the development and review of annual budget proposals and AGSUSF funding applications for GSS initiatives, graduate student conference funding, and student organization events and internal development.
- Support the development of a budget for AGSUSF Support Services. Manage disbursements for AGSUSF Support services, AGSUSF Conference Funding, ASGUSF Development Funding, and AGSUSF Events Funding.

Student Organization Advisor Program
- Develop and coordinate programs and materials to provide orientation, training, and education to faculty/staff serving as student organization advisors.
- Work collaboratively with the Assistant Director for Student Organizations to communicate regularly with advisors regarding student organization requirements and benefits, including the events, activities, proposals, and finances of the student organizations that they advise.
- Assess interests and needs of faculty and staff in regards to involvement with student co-curricular activities. Develop initiatives to recognize faculty and staff involvement in co-curricular activities, provide incentives, and encourage networking.

Greek Life Development and Support
- Provide oversight for the development of strong and proactive Greek community aligned with the Jesuit Values of the University. Develop/maintain and implement policies specific to Greek Life, including expansion agreements, and ensure compliance with these and other University policies. Oversee the Greek organizations registration, reinstatement, and expansion process, including insurance requirements, grade checks, and judicial referrals. Advise the coordination of formal and informal recruitment efforts. Maintain active and current records on membership, conduct matters, retention, and scholastic achievements of all Greek organizations.
- Directly advise the Greek Council student governance organization:
Advise officers and members on the development of the organizations activities, including special event implementation and management, which foster a positive and cohesive Greek community.
Ensure that programming reflects the diversity and mission of the University and focus on community development topics including, but not limited to, leadership development, risk management and risk reduction education, community service initiatives, recognition and awards, and membership recruitment and education.
Provide fiscal oversight for the budget.
Oversee interview/selection process for board members.
Develop training programs, policies and procedures for the board.
- Manage the Greek Life website and oversee the development of Greek Life outreach including the Greek Council recruitment brochure.
- Serve as a liaison to fraternity and sorority national offices, chapter advisors, faculty advisors, national councils, alumni, and members of the University community.

Additional Responsibilities
- Provide general advisement for students regarding involvement opportunities, event planning, benefits and requirements, organizational development, leadership development, fundraising, and financial procedures.
- Participate in department/division activities including meetings, retreats, and staff development.
- Collaborate with professional colleagues at other university and educational organizations to share information for the purpose of enhancing content and delivery of department programs, services, and resources to students.
- Participate on or chair committees, task forces, and special projects as requested by the Director or the Assistant Vice Provost for Student Engagement.
- Other duties as assigned.

Minimum Requirements:

- A Masters Degree in higher education administration or related field is required.
- Minimum three years of significant professional, full time experience in student involvement, leadership, activities, or a related field.
- Proven competence in managing student organization administration.
- Demonstrated ability to advise individual students and student groups.
- Knowledge of college fraternity and sorority systems including experience with multicultural Greek organizations.
- Experience facilitating workshops.
- Experience in budget planning and maintenance.
- Proven oral and written skills.
- Strong problem solving and interpersonal skills required.
- Demonstrated ability to work effectively in an urban, multicultural environment.
- Experience in student engagement and leadership at a private institution preferred.
- A demonstrated interest in and commitment to the mission of a Jesuit Catholic institution.
- Commitment to creating relationships across the University to develop collaborative programs and services.
- Available to participate in evening and weekend activities and programs.

Additional Knowledge, Skills, and Abilities:


For information on how to apply, please visit the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individuals race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.







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